The Details tab displays all the main information about a budget code. This tab shows which ledger components have been combined to create the budget code. You can enter the following information about a budget code:
Budget Code Components - The Details tab shows the ledger components that make up the budget code. Depending on the number of components that you have specified as the ledger structure for your chart of accounts, you must choose a ledger component code for each of the components required.
Budget Code Name - This is the name for the budget code.
Budget Group - This is the budget group for this budget code. Choosing a budget group will restrict the access to this budget code to those users who are members of the budget group you select. If you leave the budget group blank, all users will be able see this budget code.
Active - This indicates whether the budget code is active in the current financial year or not. If you choose to make the budget code active in the current financial year, it means that you can use the budget code for MWAs and contracts. If the budget code is not active, some tabs on the Budget Code window will be unavailable.
Proposed - This indicates whether the budget code is to be used in future financial years. If the budget code is not proposed, some tabs on the Budget Code window will be unavailable.
The Details tab also displays financial information about the budget code. These amounts are all calculated by Pinnacle and cannot be edited from the Details tab. The following information is displayed about a budget code:
This Year's Bid - This is the latest bid amount for the budget code for the current financial year.
Next Year's Bid - This is the latest bid amount for the budget code for the next financial year.
Latest Allocation - This is the latest allocation amount for the budget code for the current financial year.
Rolling Forecast - This is the actual expenditure to date plus the expected expenditure for the remainder of the financial year for the budget code.
Budget Variance - This is the difference between the allocation amount and the rolling forecast amount. A negative amount in this field indicates that the expected expenditure by the end of the financial year will be less than the allocation amount.
Current Commitment - This is the total amount of commitment currently posted to this budget code.
YTD Expenditure Amounts - These fields show the expenditure posted to this budget code for the current financial year (Year To Date), broken down into the Contract, Labour, Materials and Miscellaneous costs. There is also a Total YTD Expenditure Amount which is the sum of all the YTD Expenditure fields.
YTD Revenue - This shows the total amount of revenue currently posted to this budget code. The YTD Revenue is calculated as the sum of all charged costs for all finalised work orders for the current financial year with this budget code as the Recharge code.
YTD Profit/Loss - This is the YTD Revenue minus the Total YTD Expenditure.
There are also two visual indicators that can help you to immediately spot any budget codes that are over budget. The indicators are:
Currently Exceeding Budget - This indicator will show green if the budget code expenditure is less that the allocation amount, or will show red if expenditure is exceeding the allocation amount.
Forecast Exceeds Budget - This indicator will show green if the Rolling Forecast amount is less than the allocation amount, or will show red if the forecast is exceeding the allocation amount.
MWA Details Tab
MWA Job Cost Tab