The items tab displays al the request items for the current request. The top part of the window displays summary information about the request items. The bottom left hand side of the items window displays the details about the currently highlighted request item. The bottom right hand side of the items window displays summary information about the stock item for the currently highlighted request item.
The fields on the items tab are:
Line Number - This is the number for the request item. This number is system generated, and cannot be edited.
Stock Item - This is the stock item for this request item. You can select the stock item for this request item by using the stock item drop down list. You can view this list in either item code or description order by using the option buttons next to the stock item drop down list. Only non-material stock items can be requested. You must select a stock item for each request item.
Comments - This is a comment field for you to record any comments about the request item you would like to make.
Quantity Required - This is the quantity in issue units of the stock item that is required by the requestor.
Quantity Issued - This is the actual quantity in issue units of the stock item that have been issued for this request item. This field is updated by the system when issues are added. It cannot be edited.
Quantity Outstanding - This field shows how many issue units of the stock item are still to be issued. This field defaults to the Quantity Required minus the Quantity Issued, however you can set this field to zero if you want to manually complete the line item.
The system also displays the stock item summary details. These details are for display only. The stock item summary details are:
Total Stock - This is current quantity of the stock item on hand, measured in issue units.
Due In - This is the total number of issue units of the stock item that are on order but not yet received. This field is calculated by the system from the purchase orders in the Stock Module.
Due Out - This is the total number of issue units of the stock item that have been requested but not yet issued. This field is calculated by the system from the requests in the Stock Module.
Balance - This is the total stock on hand plus the dues in minus the dues out minus awaiting requisitions.
Stock Value - This is the total stock on hand multiplied by the Average Issue Unit Price.